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OSH Communication Procedure – How to Create? (Download Sample)

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An Occupational Safety and Health (OSH) Communication Procedure is a vital document for any organization committed to maintaining a safe and healthy work environment. This document outlines the necessary channels and methods for effective communication regarding OSH matters within the company. By establishing clear guidelines for communication, organizations can ensure that all employees are well-informed about safety policies, procedures, and potential hazards.

Table of Contents

Key Elements of an OSH Communication Procedure

An effective OSH Communication Procedure should include the following essential components:

Purpose and Scope

Clearly define the purpose of the procedure and its scope within the organization’s OSH management system.

Responsibilities

Outline the roles and responsibilities of key personnel, including the QHSE Manager, Project Manager, Department Head, and Site HSE Representative.

Management Communications

Establish protocols for communicating OSH information to top management:
  • Annual Management Review Meetings
  • Quarterly OSH performance reports

Internal Communication

Detail methods for communicating OSH information within the organization:

Policy Communication

  • Company Induction
  • Project Induction
  • Bulletin Boards
  • HSE Plans

OSH Hotline

Establish an anonymous hotline for employees to report OSH concerns.

Project Kickoff Meetings

Include OSH requirements in project kickoff meetings.

Monthly Performance Reports

Implement a system for regular reporting on OSH performance.

Inductions

Outline induction procedures for staff, workers, contractors, and visitors.

Toolbox Talks

Establish guidelines for daily toolbox talks to communicate job-specific hazards.

Suggestion Boxes

Implement a system for collecting and addressing worker suggestions related to OSH.

External Communication

Define procedures for communicating OSH information to external parties:

Policy Communication

  • Company Website
  • Tender Submissions
  • Prequalification Submissions
  • HSE Plans

Record Keeping

Establish a system for maintaining records of external communications related to OSH.By incorporating these elements into your OSH Communication Procedure, you can ensure that your organization maintains clear and effective channels for communicating critical safety and health information. This comprehensive approach helps foster a culture of safety and promotes continuous improvement in occupational health and safety practices.

Download Sample OSH Communication Procedure

To access a sample OSH Communication Procedure document, subscribe to HSENation.com. Our comprehensive library of HSE resources can help you develop and implement effective safety management systems for your organization.

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