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Supplier Register – How to Create? (Download Sample)

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A Supplier Register is a vital document for organizations to maintain an organized record of their suppliers, their approval status, and evaluation history. This document plays a significant role in supplier management and quality control processes.

Table of Contents

Key Elements of a Supplier Register

A well-structured Supplier Register should include the following essential components:

Supplier Name

This field should contain the official name of the supplier company. It’s crucial to maintain consistency in naming conventions to avoid confusion and duplicate entries.

Approval Status

Indicate the current approval status of each supplier. This may include categories such as “Approved,” “Pending,” “Probationary,” or “Rejected.” This information helps in quick decision-making during procurement processes.

Prequalification Date

Record the date when the supplier was initially prequalified or approved. This helps in tracking the supplier’s history with your organization and can be useful for periodic reviews.

Last Evaluation Date

Document the most recent date when the supplier was evaluated. Regular evaluations are essential for maintaining quality standards and ensuring continued compliance with organizational requirements.

Notes

Include a section for additional remarks or observations about the supplier. This can cover performance highlights, areas of concern, or any other relevant information that doesn’t fit into the other categories.Incorporating these elements in your Supplier Register ensures a comprehensive overview of your supplier base. This document serves as a cornerstone for effective supplier management, facilitating informed decision-making and maintaining high standards in your supply chain.

Download Sample Supplier Register

To get a practical example of a well-structured Supplier Register, subscribe to HSENation.com. Our sample document will provide you with a clear template to create your own effective Supplier Register. 

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